6 Tips To Help You Create Your Seating Arrangements


6 Tips To Help You Create Your Seating Arrangements

Seating assignments can be one of the biggest headaches of wedding planning. The RSVPs have finally come in, which means the wedding is getting close, and you have limited time to create the chart. It can be a daunting task, especially when you have guests who don’t get along or don’t know each other. To make it a little easier on you, make sure you have a system that makes it easy to move guests around (so post it notes or on online program, not just you scribbling with a pen), and that you follow these tips!


Number One

If you are having a buffet, you don’t need assigned seats! You can totally get away with open seating (if that’s your style)!


Number Two

If you are having a plated meal, you MUST assign guests to a seat. There should be either an seating chart or a table of escort cards near the entrance of the reception. This is in addition to the place cards at the guests seat, telling them which seat at the table is their’s. The catering staff will need to have the seating chart sent to them in advance, with notes on which guest will be served which meal and any food allergies.


Number Three

On the PLACE CARD, there should be some symbol that illustrates which meal the guest has selected. In case the cards get mixed up in placement (or let’s be honest, a guest moves themselves to a different seat), the guest will still be served the correct meal.


Number Four

A Place Card is the one that is at the place setting. An Escort Card is the one they pick up at the entry, telling them which table to find.


Number Five

Escort Cards or Seating Charts should be arranged by ALPHABET, NOT TABLE NUMBER. None of your guests know what table number they will be sitting at until they find their name! It will create a huge line and back up the entire reception.


Number Six

If you have a large guest list, your seating chart or escort card display should be accessible during the cocktail hour (after the ceremony). This will give your guests something to do during that time, other than drink. It will also help the transition to their dinner tables run smoothly and quickly.



Get beautiful linens for your tables! (We had to say it!) Wow your guests and make them want to have a seat!




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When you visualize your dream wedding reception, Pinterest-worthy table settings probably come to mind.  Linens play a major part in achieving dreamy tablescapes and bringing your wedding vision to life, and it’s important to keep a few things in mind when choosing which types of linens to use.

Make a statement

When decorating your wedding reception, think of the tables as the base for your entire look. Tables take up most of the space in the room, which means linens are the first thing guests will notice when arriving. Don’t be afraid to be bold or make a statement with your table settings! No matter your personal style or the color scheme of your wedding, there’s a linen out there that’s fit for your occasion.

Maybe you want minimal table settings, which means selecting a linen that can speak for itself. Or, maybe you’re looking for a solid base as a linen so you can decorate the table with big centerpieces and fun accessories. Either way, you’ll need a tablecloth that ties the whole look together. Whether it’s a pop of color or a fun material, using a less-than-standard linen for your reception tables will create a focal point and create a cohesive look for the whole room.

Don’t forget about accessories

While the first thing people will notice is the tablecloth, there are plenty of other ways to incorporate linen. Chair covers, napkins, overlays -- they’re all key to completing the look.

A beautiful wedding is in the details (along with a host of other things, like the people and the memories made, of course) and linen accessories are the perfect touch of elegance your reception needs to create the reception look you’ve visualized.

Ask for help

There are so many choices to make when planning a wedding. After landing on major decisions like the date, the dress and the venue, it’s easy to get stuck on details like linens. That’s where your linen company comes in. Think of working with a linen company as having a teammate; your designer is here to help! Let your designer know what the rest of your table settings will look like and don’t be afraid to ask for their opinion or ideas. Everyone you work with to help plan your wedding wants to ensure that you’re getting the special day you’ve always dreamed of, and linen companies are more than happy to be a part of that!

Plan ahead

After you’ve found the perfect linens for your wedding, it’s time to make arrangements for the big day. Work with your designer to ensure you’re both on the same page about logistics and details. Discuss the number and size of the tables you’ll have, including additional tables for food or cake, as well as any extra details. It’s especially important to provide updates should anything change and you need more linens or different sizes. Planning details and logistics ensures the entire process is seamless and that you can check one more thing off of your list.